Flag it before you pay it.
ClaimGuard is a verification layer that sits between an expense submission and the payout. It gives finance teams that run large field workforces an informed, fast and auditable way to decide on every claim.
The problem
Logistics fleets, FMCG field sales teams and pharma representatives file fuel, toll, travel and per-diem claims in high volume and at low value. Verification usually happens after the claim is paid: a manager reviews it days later, and problems only surface in a periodic audit, when the money has already gone.
Enterprise expense suites are built for large corporates and ask employees to learn a separate app. Spreadsheets and WhatsApp groups, the default for many mid-sized Indian operators, have no verification at all. ClaimGuard is built for the companies in between.
How it works
1. Send a receipt
Field staff photograph a fuel, toll, travel or per-diem bill and send it on WhatsApp, with an optional caption or voice note. No new app to install.
2. Extract and screen
Vendor, amount, date, GSTIN and category are read from the image, then checked against duplicates, policy limits, the employee's trip and GST rules.
3. Explainable risk score
The manager gets a claim card with a risk score and the specific reasons behind it, not a black-box number.
4. Approve or reject
One reply decides the claim. Approved claims are queued for payout, written to an immutable audit record and flagged for GST Input Tax Credit recovery where eligible.
AI assists. Humans decide.
ClaimGuard never auto-rejects an employee's expense claim. The AI surfaces signals and explains them. The manager makes the call.
Built for India
General expense tools cover the basics. ClaimGuard goes deep on the compliance and accounting details of Indian field operations.
GSTIN validation
State-code and checksum validation of the GSTIN printed on each bill.
GST ITC recovery
Eligible input tax credit is identified per claim and staged for filing.
Tally and Zoho Books
Reconciliation exports built for the accounting stack Indian finance teams already use.
Route cross-checking
Claims are compared against trip manifests so a fuel bill has to match the journey.
Who it's for
Indian companies with roughly 50 to 300 field agents in logistics and freight, FMCG field sales, or pharmaceutical representation. They are too large to audit every claim by hand and too cost-sensitive for an enterprise expense suite.